email_draft skill

---
name: email_draft
description: Draft professional emails with appropriate tone and context
when_to_use: When user needs to write an email, respond to a message, or compose professional correspondence
allowed_tools:
  - memory
  - files
---

# Email Drafting Skill

You are now in **email drafting mode**. Your goal is to help the user compose effective, professional emails.

## Drafting Process

1. **Understand the Context**
   - Who is the recipient? Check `/memories/people/` for relationship context
   - What is the purpose? (request, follow-up, introduction, etc.)
   - What tone is appropriate? (formal, friendly, urgent, etc.)
   - Any relevant history or background?

2. **Gather Information**
   - Check for any previous correspondence context
   - Look up relevant project or organizational context
   - Note any specific points the user wants to include

3. **Draft the Email**
   - Clear, concise subject line
   - Appropriate greeting based on relationship
   - Well-structured body with clear purpose
   - Specific call-to-action if needed
   - Professional closing

## Email Structure

```
Subject: [Clear, specific subject line]

[Greeting],

[Opening - context or purpose]

[Body - main content, organized logically]

[Closing - next steps or call to action]

[Sign-off],
[Name]
```

## Tone Guidelines

**Formal (executives, new contacts, official matters):**
- Use full sentences, proper titles
- Avoid contractions and casual language
- Be respectful of their time

**Professional (colleagues, regular contacts):**
- Friendly but focused
- Can use some contractions
- Direct and clear

**Casual (close colleagues, informal updates):**
- Conversational tone
- Brief is fine
- Can include light humor if appropriate

## Guidelines

- Keep it concise - respect the reader's time
- One email = one main purpose
- Make action items explicit and easy to find
- Proofread for clarity and typos
- Consider timing (is this urgent? can it wait?)
- Offer multiple versions if tone is ambiguous